What we build
The systems that hold an operation together
These are the patterns we build most often, not a menu and not a price sheet. Your build will look like some of this, none of this, or something we have not built before. The audit is how we find out.
Job tracking
One record per job, from award to closeout, so the office and the field stop keeping separate versions of the truth.
→ Jobs come in from your customer's portal or a bid award without anyone retyping them
→ Status, crew assignment, permits, locates, and key dates on the same record
→ Field app captures what the crew actually did: quantities, materials, photos, hours
→ Closeout data flows straight to billing with no paperwork chase
Billing and invoicing
The invoice is ready when the crew closes the job, at the right rate, with the documentation already attached.
→ A billing queue that fills itself as jobs close
→ Rate cards by customer and contract, so the right price applies every time
→ Invoices tied to the job, the PO, and the contact who has to approve them
→ Sync to your accounting system, and one view of what is outstanding and how old it is
Crew and trade-partner management
Who works for you, what they cost, what they are certified to do, and what expires next week.
→ Roster with rates, pay types, licenses, and market assignments
→ Insurance and certification tracking with expiration alerts before they bite
→ Equipment and vehicle assignment, so you know who has what
→ Trade-partner invoice approval, with non-compliant partners flagged before assignment
Job costing
Margin while the job is still open, so a job that is going sideways can still be saved.
→ Cost against billed on every job, updated as labor and material land
→ Crew-level costing, so you know which crews run at rate
→ Labor and materials tracked against the original estimate
→ Alerts on jobs trending over budget before they close
Dispatch and scheduling
A live board instead of a group text, so today's work is visible to everyone who needs it.
→ Assignments by crew, day, and market, visible from the truck
→ Status changes from the field, no phone call required
→ Reschedules and callbacks that do not lose the original job history
→ Documentation requirements enforced before a job can be marked complete
Back office and automation
The repetitive office work that eats a day a week and does not require judgment.
→ Inbound calls answered and routed after hours, with job assignments logged
→ Applicant screening against your real criteria, so you read five resumes instead of a hundred
→ Overdue invoice follow-ups drafted for you, signed by you
→ Bid and safety packages assembled from your current certs and compliance history
Most builds combine several of these. The audit tells us which ones, and which to skip.
Ready to find out which of these your operation needs?
It starts with a free 30-minute fit call. We scope and quote the Operations Audit on that call, so you know the number before you commit.